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of 4— Create a free ChatGPT account (if you don't have one)
What you'll accomplish
By the end of this guide, you'll have a reliable, repeatable ChatGPT workflow for handling the inspection phase communication — summarizing reports for clients, drafting repair requests, and preparing buyers for inspection results conversations. What currently takes 45-90 minutes per transaction's inspection phase will take 10-15 minutes.
What you'll need
- ChatGPT account (free works, Plus is faster)
- Time needed: 20 minutes to build your saved prompts; 10-15 minutes per transaction after that
- Cost: Free (ChatGPT free tier handles all these tasks)
- Access to inspection reports in PDF or text format
How-To Guide: Build an Inspection Report Communication System with ChatGPT
Step 1: Create a free ChatGPT account (if you don't have one)
Go to chat.openai.com → click Sign up → enter your email → set a password.
The free version gives you access to GPT-4o mini, which is fully capable of all the inspection-related tasks in this guide.
What you should see: The chat interface opens. You're ready to use it immediately.